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LAU Medical Center - Rizk Hospital

Administrative Assistant

Expire Date: 
Mon, 03/18/2013
Category: 
Department: 
Chief Financial Officer Office
Work Schedule: 
Regular schedule (47.5 hours / week)
Requirements: 

 University degree (BA) or equivalent.
 Minimum of 2 years work experience in similar field.

Required Skills: 

 Good verbal and written English skills. French is a plus.
 Good knowledge in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
 Strong communication and organization skills.
 Able to prioritize different tasks.
 Very good interpersonal skills.
 Good customer service.
 Respect of confidentiality.

Responsibilities and Duties: 

 Greet visitors. Answer phone calls, ensure transmission and take messages.
 Set or cancel appointments. Ensure schedule appointments and meetings.
 Open, sort, and distribute incoming correspondence.Receive and send faxes and emails.
 Prepare report, letter, financial statements and other documents.
 Write and distribute memos to the relevant departments of the hospital.
 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
 Prepare and organize meetings: invitations, preparation of files, room booking, receiving participants.
 Attend specific meetings to record the minutes.
 Perform general office duties, such as ordering supplies, maintaining records, management database systems, and performing basic bookkeeping work.
 Organize and update documents. Ensure the classification of records (documents and letters).
 Archive documents and information.

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