LAU Medical Center - Rizk Hospital

Office Helper / Messenger

Expire Date: 
Fri, 08/29/2014
Work Schedule: 
42 hours / week

Education: Elementary

Required Skills: 

• Well-organised
• Friendly and polite (manners cost nothing after all)
• Efficient
• Able to deal with difficult clients or customers (not everyone knows the manners rule)
• Self-motivated
• Have good communication skills
• Greeting and announcing guests
• Detail oriented with the ability to multi-task and work well under pressure
• Good communication skills, attention to detail and organizational skills
• Able to prioritize and follow through on assignments
• Must be able to work flexible hours including evenings and Saturdays as needed
• Must meet performance standards including attendance and punctuality
• Knows how to read and write names and numbers in English and Arabic
• Maintains appropriate confidentiality
• Ensures accurate retrieval of records/reports to and from the department.
• Treats staff and patients with courtesy, respect, and concern.
• Provides prompt services to customers.
• Cooperates effectively with colleagues.
• Adapts to changing conditions in a calm, productive, and flexible manner.
• Listens carefully, and communicates in a clear and specific manner. Maintains a safe working environment for self and fellow employees.
• Organizes the work area to provide a neat and clean environment.

Responsibilities and Duties: 

a. Open, sort and route incoming mail, answer correspondence and prepare outgoing mail.
b. Compile, copy, sort, and file records of office activities.
c. Answer phones, direct calls and take messages.
d. Operate office machines; photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
e. Duties include, but are not limited to answering phones, monitoring office supplies, arrange and distributes mail to corresponding physician
f. Providing telephone coverage, assisting callers, and conveying detailed messages
g. General office responsibilities including filing, faxing, photocopying, scanning, processing and distributing mail, messenger packages, and express mail packages
h. Assisting with various administrative duties such as document preparation,
i. Checking printers, fax machines and office equipment daily, re-stocking with paper, delivering faxes and notifying proper personnel if maintenance is needed

Physical Effort:
Frequent carrying and lifting of boxes, squatting , and standing

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